SmartDocs provides a variety of powerful features that make reusing your organization's Microsoft Word content easy. Many of the core SmartDocs features are described in greater detail below.

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Intuitive User Interface

SmartDocs integrates directly into Microsoft Word and feels like a natural extension of the Microsoft Word user interface.

As a result, SmartDocs is simple to use and greatly reduces or eliminates the costs typically associated with deployment, end user training, and user acceptance.

Reusable Variables

Use reusable variables to centralize the definition of commonly used words or phrases, and then easily reuse these words or phrases throughout your organization's documentation.

Reusable variables reduces your organization's dependence on find-and-replace to update documents. By centralizing the definition of commonly used text, content updates are quick and reliable.

Reusable Snippets

Utilize reusable snippets to reuse rich chunks of content – sentences, paragraphs, tables, charts, images – across your organization's documentation.

Reusable snippets streamlines your authoring processes and produces more consistent documentation. Content is authored and approved once, and then reused throughout your organization's documentation.

Conditional Text

Use conditional text to streamline your organization's documentation by authoring multiple variations of content in a single document.

Conditional text enables a content author to easily show or hide portions of a document by associating relevant content with a specific target audience. By taking advantage of conditional content, an organization can produce multiple variations of output from a single Microsoft Word document.

Document Assembly

Take advantage of document assembly to quickly build new documents content your organization has already authored and approved.

With SmartDocs, you can execute predefined or custom searches against your centralized reusable content repository. In addition, you can use smart finders and smart templates to facilitate the creation of new documents.

Notification and Automatic Updates

Take advantage of change notification and automatic updates to ensure your organization's content remains up-to-date.

As your organization reuses content, SmartDocs proactively notifies your authors when an updated version of this content becomes available. In addition, authors can take advantage of automatic updates to propagate the changes to this content into their documents.

Document Snapshots

Use document snapshots in conjunction with reusable variables and conditional text to save and restore the current configuration of your document.

By taking advantage of document snapshots, a single Microsoft Word document can easily be used to produce multiple outputs that each target a different audience.

And Much, Much More

SmartDocs provides additional features that streamline the creation and maintenance of your organization's documents. Features such as bulk update, import, and publish document can used to maximize the productivity of your content authors.

Upcoming releases of SmartDocs will add even more content reuse capabilities to your organization, including "where used" capabilities and the ability to use external structured data to dynamically generate new content.