SmartDocs Features and Benefits

SmartDocs provides a variety of powerful features and benefits that make reusing your organization's Microsoft Word content easy and efficient.

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Intuitive User Interface

SmartDocs integrates seamlessy into Microsoft Word and feels like a natural extension of the Microsoft Word user interface.

As a result, SmartDocs is easy to use and minimizes the costs typically associated with software deployment, user training, and user acceptance.

Reusable Variables

Use reusable variables to centralize the definition of commonly used text and then easily reuse this text throughout your organization's documentation.

Reusable variables reduces your organization's dependence on find-and-replace to update content. By centralizing the definition of commonly used text, content updates are quick and reliable.

Reusable Snippets

Utilize reusable snippets to reuse rich chunks of content – paragraphs, tables, charts, images, and more – within and across your organization's documentation.

Reusable snippets streamline your authoring process and produce more consistent documentation. Content is authored and approved once, and then reused over-and-over again throughout your organization's documentation.

Conditional Text

Use conditional text to streamline your organization's documentation by authoring multiple variations of content in a single document.

Conditional text enables a content author to easily show or hide portions of a document by associating relevant content with a specific target audience. By taking advantage of conditional content, an organization can generate multiple variations of output from a single Microsoft Word document.

Document Assembly

Take advantage of document assembly to quickly build new documents using content your organization has already authored and approved.

With SmartDocs, you can execute predefined or custom searches against your centralized reusable content repository. In addition, you can utilize Smart Finders and Smart Templates to assist authors in the creation of new documents.

Notifications and Automatic Updates

Take advantage of change notification and automatic updates to ensure your organization's content remains consistent and up-to-date.

As your content authors reuse content, SmartDocs proactively notifies these authors when an updated version of reused content becomes available. In addition, authors can take advantage of automatic updates to accept changes to reusable content into their documents.

Document Snapshots

Use document snapshots in conjunction with reusable variables and conditional text to save and restore the current configuration of your document.

By taking advantage of document snapshots, a single Microsoft Word document can easily be used to produce multiple outputs that each target a different audience.

And More!

SmartDocs provides additional features that streamline the creation and maintenance of your organization's Microsoft Word content. Features such as bulk update, import, and publish document can used to maximize the productivity of your content authors.