SmartDocs is powerful, configurable, and easy to use.
SmartDocs is packed with features to help you get the most out of your Microsoft Word content.
Regardless of the type of documents you work with, SmartDocs will save your team time and money.
Every SmartDocs feature has been designed with the writer in mind. The result is an extensive set of features
that are powerful, flexible, and easy to use.
Read below for an overview of the core SmartDocs features, then be sure to watch our demonstration video to see these
features in action.
Intuitive User Interface
SmartDocs integrates seamlessly into Microsoft Word and feels like a natural extension of
Word's familiar user interface. Any Microsoft Word user can immediately begin using SmartDocs.
Because SmartDocs is easy to use and easy to learn, your company will not suffer the effort and costs
typically associated with software deployment, user training, and user acceptance.
Reusable Snippets
Use reusable snippets to share Microsoft Word content — paragraphs, tables, charts, images, and more — across your organization's documentation.
Reusable snippets streamline the authoring process and allow authors to create more consistent documentation.
Content is authored once, approved once, and then reused over and over again.
Conditional Text
Use conditional text to streamline your organization's documentation by authoring multiple variations of content
from a single Microsoft Word document.
Conditional text allows authors to easily show or hide portions of a document by associating relevant content
with a specific target audience or output. By showing and hiding this content, authors can publish multiple customized outputs
of content from one Microsoft Word document.
Reusable Variables
Reusable variables allow writers to centralize the definition of commonly used text — product names, contact information, URLs,
document titles, etc. — and then easily reuse this text throughout your organization's documentation.
Reusable variables eliminate your dependence on find-and-replace to update content. By centralizing the definition of commonly used text that
varies from document to document, content updates are quick and reliable.
Document Snapshots
Use document snapshots in conjunction with reusable variables and conditional text to save and restore
the current configuration of your document.
Document snapshots allow writers to easily switch between the different variations a document can take on, and
some or all of these variations can be published in a single step.
Document Assembly
Use SmartFinders to help authors quickly build new documents using content that has already been authored and approved.
SmartFinders allow template authors to embed predefined searches against your SmartDocs reusable content repository in
document templates. Authors creating documents from these templates can then use these SmartFinders to find already
authored and approved reusable snippets to reuse in their documents.
Bulk Publishing
Use bulk publishing to generate multiple outputs from a single Microsoft Word document in one step.
After using document snapshots to define the different variations a document can take on, each of these variations
can published at one time from your master document.
Status Notifications and Automatic Updates
Use status notifications and automatic updates to keep your documentation consistent and up-to-date.
SmartDocs will notify you when the reusable content you are using in a document is no longer up-to-date.
SmartDocs makes it easy to review these changes, assess how these changes impact your document, and accept the updates into your document.
And More!
SmartDocs provides additional features that streamline the creation and maintenance of your organization's Microsoft Word content.
Features such as configurable metadata, content approval, and bulk update will further enhance the productivity of your content authors.