SmartDocs Benefits
SmartDocs provides a variety of benefits to your content authors, IT staff, and organization
as a whole. Read
SmartDocs comes in two flavors, SmartDocs Standard Edition and SmartDocs Enterprise Edition.
Benefits for Content Authors
-
Facilitates content reuse within and across documents.
SmartDocs makes content reuse easy and user friendly by providing a rich set of content
reuse tools integrated directly into your Microsoft Word authoring environment.
-
Integrates seamlessly into Microsoft Word.
Continue to leverage your author's experience and expertise in Microsoft Word.
With SmartDocs, there's no need to deploy and train your authors on a new authoring platform.
-
Assemble new documents from existing content.
Take advantage of smart templates and smart finders to assemble new documents from content other
authors have already authored and approved.
-
Update multiple documents at once.
Need to make the same content change to a set of documents? With SmartDocs, your authors can quickly
and safely update the same piece of content in multiple documents in one simple step.
-
Change notification and automatic updates.
SmartDocs automatically tracks who reuses your content and where it is reused. As this reused content
is updated, your authors are notified of the changes and can choose to have SmartDocs automatically
import the changes into the relevant documents.
Benefits for IT Professionals
-
Works with your existing Microsoft Word environment.
SmartDocs easily integrates into your existing Microsoft Word environment.
Simply install the SmartDocs add-in, launch Microsoft Word, and you're ready to go.
-
Integrates with your current content management infrastructure.
SmartDocs "plays nice" with your current IT infrastructure. Documents created or modified using
SmartDocs can continue to be stored where they're stored today – on your computer, a network file share,
or an enterprise document management system.
-
Fully compatible with non-SmartDocs users.
SmartDocs and non-SmartDocs users can freely exchange Microsoft Word documents, with no fear of
incompatibilities or lost content.
-
Reduce IT infrastructure and support costs.
SmartDocs is built using standard Microsoft technology. In addition, you can take advantage of our
secure offsite hosting option to manage your organization's resuable content repository.
Benefits for Your Organization
-
Increases content author productivity.
No more inefficient authoring. SmartDocs minimizes the amount of time your authors spend searching
for reusable content and rewriting already authored content.
-
Maximizes your organization's investment in Microsoft Word.
SmartDocs integrates directly into Microsoft Word, providing your content authors with a set of
powerful and easy-to-use content reuse tools within the familiar Microsoft Word authoring environment.
-
Reduces inconsistent and out-of-date content.
No more stale, outdated documents. SmartDocs facilitates the modification of documents by notifying
your authors when existing documentation is impacted by external documentation updates.
-
Works with your existing legacy Microsoft Word documents.
No legacy document conversion required. SmartDocs is fully compatible with your existing Microsoft
Word documents, regardless of which version of Microsoft Word they were created in.
-
Low cost of entry.
Because SmartDocs is a natural extension of Microsoft Word, implementation costs are low.
Expensive activities such as content modeling, document conversion, and user training are greatly
reduced or eliminated.